With no obvious best practice choice when it comes to file analytics software, some organizations will choose a “Cadillac” approach. Information management expert Joe Shepley outlines what you should expect from best-of-breed file analytics software when money is (almost) no object.
There's no one definition of "file analytics." These tools take data on the wrapper of the file and add pattern matching with respect to the contents of the file. They are simpler and less expensive than artificial intelligence or natural language processing.
How do you tackle your file share clean-up and reduce your information risk? Joe Shepley goes through three steps. The first two steps — get rid of ROT and tackling sensitive information — can bring the volume of data down 70% or more. You then can more easily tackle the third step, dealing with key records (like POs and contracts) where you'll need end-user input.