What is involved in developing a taxonomy, and how long does it take?
What is the difference between records management and taxonomy programs?
We already have a records retention schedule. Can't we use that for
our enterprise taxonomy?
Which should come first: Implementing a content management system,
or developing the taxonomy for organizing content on the system?
Should we use an independent tool, or can we use the taxonomy that
comes with our content management system?
How many index fields does my organization need?
What is involved n maintaining a taxonomy, and where should the ownership
of the taxonomy reside?
In many organizations, as the volume of unstructured content has
grown, users have been demanding improvements in how that content
is organized - or at least better ways of searching across that
content. The ability to search is the major reason for putting an
enterprise taxonomy in place. Tens, hundreds, even thousands of
people in an organization can be creating content on a daily basis.
In this growing volume of unstructured content, the challenge is
to find a way to categorize this information at the time of creation
so that the knowledge within the content can be made available to
the organization as a whole.
Putting in place a common taxonomy that all users follow in creating
and storing their documents results in a consistent user experience.
This consistency in turn helps to ensure that information is not
only captured, but also that the information is organized in a way
that makes searches more efficient. A taxonomy thus makes it easier
for users to retrieve the information they need, when they need
it. This is a key aspect of discovery searches for litigation support,
as well as for business intelligence.
Factors to Consider
While an ECM system provides a central location for storage and
retrieval of information, many of these solutions provide limited
ability to associate documents or content with a master classification
or taxonomy. Instead, the systems rely on search functionality,
such as keyword search or full-text search, to enable users to search
a particular subject. The limitations are clear: the larger the
organization and the greater the volume of content in its repositories,
the more unwieldy the search results. And different departments
may assign different keywords to their content – in which
case a search conducted across departmental boundaries will not
turn up all relevant documents.
To request a copy of our Taxonomy white paper or for more information,
please contact
us.
What is taxonomy?